Junior Workplace Coordinator

Groupon
Comunidad Valenciana
hace 1 semana

Groupon is a marketplace where customers discover new experiences and services everyday and local businesses thrive. To date we have worked with over a million merchant partners worldwide, connecting over 16 million customers with deals across various categories. In a world often dominated by e-commerce giants, we stand out as one of the few platforms uniquely committed to helping local businesses succeed on a performance basis.

Groupon is on a radical journey to transform our business with relentless pursuit of results. Even with thousands of employees spread across multiple continents, we still maintain a culture that inspires innovation, rewards risk-taking and celebrates success. The impact here can be immediate due to our scale and the speed of our transformation. We're a "best of both worlds" kind of company. We're big enough to have the resources and scale, but small enough that a single person has a surprising amount of autonomy and can make a meaningful impact.

Who You Are

A proactive problem solver who thrives in a hybrid environment. You balance big-picture thinking with hands-on action—optimizing operations while also helping with hands-on tasks. If you're organized, resourceful, and passionate about creating a smooth office experience, this is your role!

What You'll Own

Postage & Courier Management

  • Oversee sorting, tracking, and distribution of mail and packages

  • Navigate customs for international shipments

  • Coordinate with IT to ship and tag office equipment

Preventative Maintenance (PPM)

  • Lead maintenance projects and prepare presentations or proposals

  • Spot potential issues early and proactively resolve them

Specialist Duties & Procurement

  • Become the go-to expert in your facility domain

  • Maintain vendor contracts, purchase orders (Coupa), MSAs/SOWs

  • Onboard vendors and verify invoices

  • Coach others on procurement processes

Health, Safety & Security

  • Ensure safety measures and emergency protocols are followed

  • Manage badges, visitor access, CCTV access, and security coordination

  • Liaise with onsite security and property management

Reception & Employee Services

  • Greet visitors, manage meeting rooms, and answer front desk calls

  • Handle access cards, parking passes, first aid, and mail logging

  • Monitor office supplies, catering, transport, and cleanliness

  • Maintain incident reports, COIs, licenses, and certifications

Physical Setup & Stocking

  • Move office furniture and organize event setups (lifting up to 30 kg)

  • Manage inventory of supplies, beverages, and pantry items

  • Maintain common areas and meeting rooms

Vendor Management

  • Coordinate cleaning, recycling, landscaping, and courier vendors

  • Inspect vendor performance and address issues

  • Track utilities and ensure compliance (air filters, pest control, etc.)

Budgeting & Reporting

  • Track office supplies usage and support budget planning

  • Prepare reports on consumption and propose cost-saving improvements

Daily Coordination

  • Liaise with building management via ticketing systems (Freshdesk)

  • Oversee daily office operations and troubleshoot needs

  • Support office relocation projects and keep floor plans updated

What You Bring

  • Excellent communication and vendor-management skills

  • High organizational ability and multi-tasking capability

  • Comfortable lifting up to 30 kg and handling physical tasks

  • Familiarity with tools like Coupa and procurement processes

  • Understanding of health & safety and security protocols

  • A "can-do" spirit and eagerness to dive in wherever needed

Why You'll Love It

  • Varied role: Every day brings new challenges and impact

  • Cross-functional collaboration: Work with teams across the business

  • Hybrid flexibility: Blend remote and in-office work in sunny Valencia

  • Culture & community: Help maintain a positive, well-run workplace permits, and licences.

Groupon is an AI-First Company
We're committed to building smarter, faster, and more innovative ways of working—and AI plays a key role in how we get there. We encourage candidates to leverage AI tools during the hiring process where it adds value, and we're always keen to hear how technology improves the way you work. If you're passionate about AI or curious to explore how it can elevate your role—you'll be right at home here.

Groupon's purpose is to build strong communities through thriving small businesses. To learn more about the world's largest local e-commerce marketplace, click here. You can also find out more about us in the latest Groupon news as well as learning about our DEI approach. If all of this sounds like something that's a great fit for you, then click apply and join us on a mission to become the ultimate destination for local experiences and services.

Beware of Recruitment Fraud: Groupon follows a merit-based recruitment process without charging job seekers any fees. We've noticed an increase in recruitment fraud, including fake job postings and fraudulent interviews and job offers aimed at stealing personal information or money. Be cautious of individuals falsely representing Groupon's Talent Acquisition team with fake job offers. If you encounter any suspicious job offers or interview calls demanding money, recognize these as scams. Groupon is not responsible for losses from such dealings. For legitimate job openings (and a sneak peek into life at Groupon), always check our official career website at Groupon Careers

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