Hi! 👋🏼
At Shakers, we're on the lookout for a Office Manager to take our People team to the next level 🚀
1. Team and Role
At Shakers, we’re about to open a new office—our long-term home and brand flagship. A space where freelancers, clients, partners and team members will gather, collaborate, and grow. That’s why we’re not just looking for a traditional Office Manager. We want someone who runs the space like a well-oiled machine, and who also activates it as a key driver of our brand, sales, and culture.
You’ll be the soul of our HQ in Madrid and the person behind the scenes ensuring our office becomes a strategic asset: operationally excellent, emotionally engaging, and commercially impactful.🤩🤩
2. What you´ll be doing
Your day-to-day as an Office Manager
Operations & Facilities
- Oversee all core office operations (visits, mail, deliveries, inventories, security, cleaning, etc.).
- Manage and negotiate with suppliers: cleaning, coffee, vending machines, fresh fruit, water systems, etc.
- Keep the space in top shape, coordinating with maintenance, alarm systems, internet, and technical infrastructure.
- Monitor and optimize utility costs: electricity, water, heating, etc.
- Ensure full knowledge and documentation of all installations and building-related processes.
- While your main focus will be on ensuring the smooth operation and brand experience of our Madrid HQ, you'll also provide occasional remote support to ensure that Shakers based in Valencia or Bilbao feel equally cared for and connected (e.g., shipments, logistics, small culture rituals, etc.).
Brand, Experience & Events
- Welcome guests like they’re VIPs: freelancers, clients, partners, candidates. Every visit should be memorable.
- Support and host monthly events in collaboration with the marketing and sales teams (demo sessions, breakfasts, afterworks, etc.).
- Curate the vibe and aesthetic of the office to reflect the Shakers brand and energy.
- Help turn the space into a content creator’s dream—great lighting, visuals, and moments worth sharing.
- Onboard every new Shaker with an office tour, showing them how to use each space effectively.
Business Activation
- Track and report KPIs related to commercial impact of the office.
- Collaborate with marketing and sales teams to organize in-person sessions that bring in leads or accelerate deals.
- Identify and implement opportunities to turn office visits into new leads or brand evangelists.
- Keep a CRM-style list of frequent visitors and their engagement.
3. What we´re looking for
You´re a great fit if you...
- Are experienced in running and scaling dynamic office environments, especially in fast-paced, creative companies or startups.
- Are proactive, operationally sharp, and love being the go-to person who makes things happen.
- Deeply care about user experience—whether it’s a freelancer, a client, or a teammate walking through the door.You’re a connector: you enjoy talking to people, hosting events, and making spaces feel alive.
- Bring a business mindset: you understand how physical spaces can help activate a brand and accelerate sales.
- Have strong organizational and multitasking skills are essential.
- Are fluent in Spanish and English.
4. What's in it for you?
Compensation 💰
The salary range for this position is between 26.450€ and 32.200€ OTE (on target earnings) gross annual salary.
The salary consists of:
- Between 23.000€ & 28.000€ fixed salary
- Up to 4.200€ quarterly bonus based on performance & potential (7.5%)
Why you´ll love working at Shakers 💚
- The chance to own and shape one of the most strategic spaces in Shakers' growth journey.
- Be part of a rapidly growing, internationally expanding startup. 🌍
- Have an ambitious professional development plan to help you reach your full potential.
- Enjoy an unbeatable team culture—ask anyone on our team!
- Work schedule from Monday to Friday, 8:30 AM to 5:30 PM.
- On event days, flexibility to extend working hours will be required.
- Amazing culture, people, and energy. Trust us—you’ll love it here. ✨
- Perks include wellness programs, gym access, English classes, medical insurance, and more.
At the office... 📍
- Organic fruit
- Free caffeine and theine
- Free lunch every day from Monday to Friday
5. Our recruitment process
As a startup, we are very agile and we like to see results quickly, which is why prioritize efficiency in our recruitment process.
Our goal is to have you onboard this September, so you can hit the ground running and make an impact from day one!
The Road to Joining Our Team
- Round 1, Cultural Fit: Kick things off with an informal chat with our People & Culture team. Don’t worry—we just want to get to know you better, learn about your goals, hobbies, and more!
- Round 2, Case Study & Technical Skills with the Team: Join two members of our People-team for a deep dive into a case study. This is your chance to showcase your office management skills and demonstrate how you approach problem-solving.
- Round 3, Meet the CEO: Have a conversation with Héctor, our CEO! He’s excited to connect with you, talk about Shakers’ future, and discuss your vision and expectations. This is also your chance to ask questions and see how we collaborate.
More about Shakers
At Shakers we imagine, design, and create the next-generation way of working.
Our vision is to be the leading community and platform in the world that helps companies work with freelance teams through our technology.
We are a 65-person fast growing startup based in Madrid. If you're looking for a high-performance, very dynamic & technological environment surrounded by hungry people, keep reading!
Our DNA
At Shakers, we are obsessed with our values. Half of our bonuses are performance-based, and the other half come from embodying what it means to be a true Shaker!
WINNING TEAM 🏆
We all feel like part of a winning team—one that pushes boundaries, challenges the status quo, and moves the needle! We set ambitious goals and seek people who are driven to achieve them.
F1C10 💪🏼
We’re building an environment where fear doesn’t hold us back. Experimentation and learning from failure are part of our DNA. Fail fast, grow faster. Fail 1X, chase 10X. We value risk-takers who aren’t afraid to go big!
STAY HUMBLE 🤲🏼
We embrace a beginner’s mindset—always evolving, always learning, and always finding new solutions. At Shakers, humility combined with ambition fuels our success, and when we blend the two, the results are extraordinary!
A huge thanks for being interested in Shakers, we'd love to see you soon.