Senior Human Resources Associate (Learning Initiatives) (2 Positions) (G)

Job Identification (Reference Number): 15662
Position Title: Senior Human Resources Associate (Learning Initiatives) (2 Positions) 
Duty Station City: Valencia
Duty Station Country: Spain
Grade: G-6
Contract Type: Fixed-term (1 year with possibility of extension)
Recruiting Type: General Service
Vacancy Type: Vacancy Notice
Initial duration: 1 year with possibility of extension
Closing date: July 10 2025

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

With 172 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.

The Staff Learning Unit (SLU) is located within the Intergrated Talent Management Division (ITM)  of IOM and is responsible for managing programmes and initiatives established in line with the learning and development needs of the Organization. SLU is based in Valencia and Manila.

Under the overall supervision of the Chief, ITM Division and the Head, Staff Learning Unit at the IOM Global Learning Centre, and under the direct supervision of the Human Resources (HR) Officer for Learning Initiatives, the Senior HR Associate for Learning Initiatives will assist in monitoring the entire project lifecycle of global learning initiatives in coordination with service providers and other relevant colleagues in IOM.

1. Assist in coordinating the design, development, implementation, monitoring and reporting of assigned global ecosystems/programmes focusing on, but not limited to: digital upskilling (with specific focus on data and AI), role-based learning paths (CoM Learning Path, RMO Learning Path) and leadership development programmes (IOM Leadership Programme, Young Professionals Programme).
2. Support the Head of the Centre in the development and implementation of an organization-wide learning strategy for all staff and leaders with specific focus on leadership development as well as data and AI upskilling and its integration into key areas of work (the latter, in coordination with ICT). 
3. Draft sections of proposals for new learning initiatives that address a learning gap identified through surveys, discussions, workshops, etc.
4. Contribute to the global learning calendar by ensuring that all learning events managed are featured in the calendar and the learning management system.
5. Work with colleagues responsible for communications to design a communications plan and implement global and targeted promotions leveraging relevant communication channels.
6. Conduct Levels 1 and 2 evaluation (Kirkpatrick) following the delivery of these learning events.
7. Work with Supply Chain Division (SCD)  and with ITM colleagues responsible for procurement to identify and select service providers who will help with the development and delivery of learning programmes. This includes, but is not limited to writing Terms of Reference (ToRs), working with relevant colleagues on developing and finalizing LTAs, etc. Conversely, work with relevant colleagues in the team to check invoices and ensure payments to service providers are made.
8. Collaborate with Departments in Headquarters and/or with Regional Offices (ROs) as a Learning Focal for building a closer linkage between staff needs and SLU services. Offer personalised support and recommendations to Departments and/or ROs in defining and implementing their annual training plans.
9. Contribute to learning solutions development by producing high quality e-Learning content, which includes, but is not limited to: producing high-quality videos, animation and multimedia assets in multiple languages, developing e-Learning content and modules.
10. Provide input to promotion/communication activities for initiatives organized by SLU, ITM and the larger Department of Human Resources (DHR) by developing communication strategies, drafting content, creating video/animation, podcast and disseminating on Organizational communication platforms, including intranet, Yammer, email and etc. with the aim of increasing awareness and engagement.
11. Perform such other duties as may be assigned.

Education

• University degree in Business Administration or a related field from an accredited academic institution with four years of relevant experience; or,
• Completed High school / Secondary school education with six years of relevant experience. 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in and knowledge of project management of medium to large-sized projects. 
• Demonstrated experience in leading Learning & Development projects for global audiences is required.
• Demonstrated experience in managing organization-wide system rollouts is highly desirable.
• Experience in facilitating and conducting trainings, both virtual and face-to-face.
• Experience in managing staff or consultants, an advantage.
• Experience in project development, implementation, monitoring and reporting.
• Experience in organizing events.
• International experience is an asset. 

Skills

• Foundational knowledge in AI and Data Analytics:
  • Basic understanding of AI, machine learning, data analysis, and data visualization.
  • Familiarity with common tools (e.g., Microsoft Office software suite such as PowerPoint, Word, Excel, Power BI).
• Digital Literacy:
  • Comfortable with digital platforms and virtual learning environments.
  • Ability to quickly learn and use new technologies and software tools. 
• Fluency in video editing and production by using Adobe Suite Tools such as After Effect, Premiere Pro, Illustrator, and Vyond.
• Demonstrated knowledge in using platforms such as Mural, Slido, Kahoot and advantage.
• Highly creative, innovative, out of the box thinker, problem solver, good communication skills, able to prioritize effectively.
• Works well within a team but able to work well independently and with minimal supervision.
• Proven ability to produce work accurately and concisely according to set deadlines.

Languages

For this position, fluency in English is required (oral and written). Working knowledge of French, Spanish, and/or another official UN language (Arabic, Chinese, and Russian) is an advantage. 

IOM’s official languages are English, French and Spanish. All staff members are required to be fluent in one of the three languages.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
•  Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

•  Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
•  Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
•  Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
•  Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
•  Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations.  Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

Only candidates possessing the right of residence and right to work in Spain can be considered for this vacancy. Candidates for this vacancy will be considered to be locally recruited and will be eligible for allowances and benefits available to locally-recruited staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies