Accounting Assistant

Position Title:

Accounting Assistant

Start Date:

September 2025

Location/Status:
Full Time in Les Cayes, Haiti

Reports to:

Chief Financial Officer

Supervises:

N/A

MISSION STATEMENT: To improve the quality of life for the Haitian people, particularly women and children.

VISION: Our vision for Haiti: Joyful children, healthy families, thriving communities, and the resources to make it so.

BRIEF ORGANIZATIONAL SUMMARY: Hope for Haiti is an innovative and creative international development organization that has been working in Haiti for 36 years. The organization partners with private donors to create community-based sustainable change through a grassroots and strategic holistic approach. Hope for Haiti is an action-oriented and fast-paced organization that believes in partnership solutions to poverty alleviation. Hope for Haiti’s vision for the future is one of strategic growth in creating healthy, sustainable communities. Hope for Haiti has a distinguished and well-established Board of Directors that provides the organization with strong governance, oversight, and strategic direction. Building upon the organization’s proven track record of success, Hope for Haiti stays true to its mission and founding principles while offering a dynamic and supportive work environment. For more information about Hope for Haiti, please visit www.hopeforhaiti.com.

The Accounting Assistant is a NATIONAL position. This position is located in Les Cayes.

ROLE PURPOSE:

The Accounting Assistant is responsible for assisting with Fondasyon Kuehner accounting, including but not limited to accounts receivable, accounts payable, and administrative tasks as assigned. The accountant will use sophisticated software and Excel to balance Fondasyon Kuehner’s accounts on a weekly basis, track petty cash expenses, learn and assign internal accounting codes to programmatic expenditures, support in executing the payment of bills, assist Hope for Haiti leadership in formulating solid financial and administrative procedures, and carry out periodic internal audits. The Accounting Assistant works closely with the Accountant and reports directly to the Chief Financial Officer. The Accounting Assistant position is based in Les Cayes, Haiti.

The Accounting Assistant works closely with the Accountant and Chief Financial Officer to ensure that the organization is upholding a high level of financial integrity. She/He assists HFH leadership in formulating sound financial procedures that are in line with national laws, as well as private grant guidelines, and ensuring that these procedures are upheld throughout the organization.

The important responsibilities of the Accounting Assistant position require a professional leader who is flexible and patient and has a high attention to detail.

The Accountant reports directly to the Chief Financial Officer in two areas of responsibility:

ACCOUNT MANAGEMENT:

The Accounting Assistant is responsible for mastering Hope for Haiti’s programmatic chart of accounts. He/She will review accounting codes assigned to all weekly expenses and submit bi-monthly accounting reports to the Senior Management Team.

In this area, the Accounting Assistant:

• Assists in the check, wire, and payment request process by ensuring payments are delivered and the backup documents are scanned and saved to Hope for Haiti’s internal shared drive on a timely basis.
• Monitors Hope for Haiti’s expenses, collects and reconciles receipts and financial reports from programmatic staff and monitors petty cash spending.
• Files and organizes all accounting information on Hope for Haiti’s internal shared drive and keeps paper files for the previous 7 years filed and stored in a secure place.
• Manages an extensive list of Hope for Haiti’s recurring costs and payment schedules.
• Ensures that all programmatic payments are processed and completed on time.
• Assists with monthly PO requests
• Oversees and improves the organization’s existing accounting system, particularly petty cash, request for cashier’s checks and reconciliation of employee allocations with expenses and receipts.

BUSINESS COMPLIANCE:

In Business Compliance, the Accountant will work with the Country Director and Director of Finance to formulate solid financial procedures and policies that respect national laws and private grant requirements. The Accountant will ensure that these policies are upheld throughout the organization by conducting regular checks on receipts, procurement procedures and petty cash management. The accountant will also ensure that Fondayson Kuehner stays compliant with government regulations.

In this area, the Accounting Assistant:

• Supports the Finance Team in clearly communicating Hope for Haiti’s financial policies with regards to check and wire requests, procurement and distribution policies and the verification of proformas and receipts
• Assists in maintaining organizational paperwork and renews as needed in a timely manner (Quitus, Authorization from Mairie des Cayes, Non objection certificate, Matricule Fiscale, Certificat de Dépot de Déclaration Définitive, Patente, MSPP legal requirements, Grant & Loan agreements etc.)
• Executes asset verification and updates on a quarterly basis
• Reevaluates Hope for Haiti/Fondasyon Kuehner’s procedures on a regular basis to make recommendations for improvement
• Ensures that financial policies and procedures are respected on an organization-wide basis in Haiti.

EDUCATION / EXPERIENCE

• A bachelor’s degree (BA or BS) from an accredited university in administrative sciences, or equivalent with at least 3 years of experience in accounting and administration.
• Excellent written, oral, and interpersonal communication skills
• Superior organizational skills and a strong ability to prioritize and assist supervisor in prioritizing
• Written and spoken fluency in English, French and Creole.
• Creative problem solving skills and self-starting abilities.
• Ability to use computers, including Gmail Suite (email, google documents, google calendar), Microsoft Word, and Microsoft Excel.

PERSONAL CHARACTERISTICS THAT ALIGN WITH CORE VALUES

Resiliency

• Ability to respond appropriately and sensitively to cultural differences as they arise among the organization’s service population
• Ability to learn quickly, take the initiative, and report on results
• Flexible, adaptable, patient, and accepting of the fact that Hope for Haiti and its activities are constantly evolving in line with its resources and goals
• Ability to adapt to and make level-headed decisions in stressful situations
• High energy and strong physical condition, including but not limited to the ability to hike distances over 5 kilometers and lift at least 30 lbs. over the shoulders

Empowerment

• Ability to conduct and participate in staff meetings and strategic planning professionals and to represent Hope for Haiti’s mission to team members and colleagues
• Have a sense of initiative, responsibility, and creativity
• Strong proficiency in problem-solving

Accountability

• Attention to detail and punctuality in executing the responsibilities assigned to you
• Excellent organizational skills and ability to prioritize assigned tasks.
• Personal commitment to the mission and vision of Hope for Haiti and a desire to help the most vulnerable population
• Maintains the highest level of confidentiality with sensitive information

Collaboration

• Ability to effectively work and communicate with a team
• Ability to resolve interpersonal conflict while preserving a team-oriented outlook
• Ability to communicate easily with team members
• Commitment to Hope for Haiti’s Organizational Norms

Hope

• A shared belief that there is always a pathway to improvement despite the challenges that lie ahead.
• Positive outlook and ability to work through difficult situations knowing that it’s possible to achieve desired outcomes.
• Commitment to Hope for Haiti’s Code of Conduct and Safeguarding Policies

COMPENSATION & BENEFITS

Compensation is based on Hope for Haiti’s Compensation Scale. National candidates only. Benefits package including health insurance, paid time off, maternity and parental leave. This is a full-time/remote position based in Les Cayes. This position is NOT accompanied, and the organization provides no relocation, logistics, or housing packages.

APPLICATION PROCESS

Hope for Haiti is currently accepting applications. Interested candidates should submit a resume and a cover letter listing at least three (3) references with a phone number and email, and salary requirements in English. Applications are due by September 8, 2025 or until a qualified candidate is selected.

Hope for Haiti is an Equal Opportunity Employer - Hope for Haiti considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, or disability.

PROTECTION ACKNOWLEDGMENT

HFH prohibits all forms of abuse and exploitation towards children and vulnerable adults. As a professional candidate, you commit to adhering to the organization’s policy on protection, rights and dignity of children and vulnerable adults and to safeguard them from abuse and exploitation as defined in HFH's Safeguarding Policy.

Our safeguarding measures include:

• Mandatory safeguarding training for all employees and partners.
• Mandatory self-disclosure during recruitment process
• Accessible and confidential reporting channels for any concerns or incidents, ensuring prompt and thorough investigations.
• Regular reviews of our safeguarding policies to ensure they meet the highest standards.

By applying for this position, you acknowledge and agree to our safeguarding policies and practices.

Thank you for your interest in Hope for Haiti!

To learn more about us, please visit www.hopeforhaiti.com