About Permira
Permira is a global private equity investment firm. The firm was established in 1985 and has made over 280 private equity investments since its inception. The first pan-European private equity fund was raised in 1997, investing out of four offices in Frankfurt, London, Milan and Paris. Since then, Permira has grown steadily and today is present on three continents across 15 offices. An international team of investment professionals cover a wide range of backgrounds and experiences. At present, the firm's teams advise funds with total committed capital of approximately €55 billion. Permira funds have consistently outperformed the market over the past 20 years, delivering strong returns across economic cycles. Currently, the Permira funds own over 50 companies around the world. Permira’s core focus is on multinational companies with international growth potential across four sectors: Tech, Consumer, Services and Healthcare.
Role Summary
The HR Operations Associate plays a pivotal role in delivering consistent and efficient HR processes across Permira’s European offices, with a focus on Madrid and London. This role is key in ensuring exceptional employee experiences through seamless onboarding, immigration support, employee lifecycle management, and HR systems coordination. It requires cross-functional collaboration with HR Business Partners, internal infrastructure teams (IT, Compliance, Finance), and Office Managers.
Key Responsibilities:
Onboarding & New Joiners
- Own end-to-end onboarding for all employee types (permanent, intern, contractor).
- Draft contracts (including partnership/dual agreements) in Spanish and English.
- Manage HRIS (Sage/Permira People) data entry and onboarding workflows.
- Coordinate background checks via Verifile and resolve any discrepancies.
- Collaborate with managers on induction plans, tech setup, and Day 1 readiness.
- Ensure compliance with right-to-work documentation and onboarding checklists.
Visa & Mobility Support
- Lead operational execution for European employee transfers and relocations.
- Serve as the liaison with immigration counsel and relocating employees.
- Maintain accurate visa and sponsorship records in HRIS.
- Track visa renewals, terminations, and compliance requirements.
Employee Lifecycle & HR Support
- Respond to employment verifications, references, and benefits queries.
- Support parental leave tracking and return-to-work processes.
- Maintain documentation templates (contracts, memos, etc.).
- Manage vendor relationships (e.g., background checks, Maven health platform).
Systems & Process Improvement
- Keep HR systems updated (joiners/leavers, immigration, headcount).
- Drive continuous process improvement and automation in HR operations.
- Lead monthly Starters/Leavers meetings with business partners.
- Support smaller European offices with HR operations and compliance.
Qualifications
- Bachelor’s degree; 2–6 years in HR operations or related roles.
- Strong experience with HRIS systems and data workflows.
- Knowledge of UK/Spain visa and immigration practices preferred.
- Fluent in English and Spanish, written and spoken.
Key Attributes
- Proactive, organized, and detail oriented.
- High discretion and trust handling sensitive information.
- Strong communication skills
- Adaptable and solutions-focused with a global mindset.
