Role highlights:
- Office Manager
- Valencia, Spain
- Permanent
- Office
Who are we?
ICEYE is the global leader in synthetic aperture radar (SAR) satellite operations for Earth Observation, persistent monitoring, and natural catastrophe solutions; owning and operating the world's largest SAR constellation. ICEYE is headquartered in Finland and operates from five international locations with more than 600 employees from nearly 60 countries, inspired by the shared vision of improving life on Earth by becoming the global source of truth in Earth Observation.
Our satellites acquire images of Earth at any time – even when it’s cloudy or dark – providing commercial and government partners with unmatched persistent monitoring capabilities. Information derived from our SAR images helps customers make data-driven decisions to address time-critical challenges in various sectors, such as maritime, disaster management, insurance, and finance.
Our team is a tight-knit group of experts across many disciplines (e.g., engineering, software development, radar technology, etc.). We’re innovative, driven people who strive for excellence in everything we do. Teamwork, curiosity, and having fun are core values at ICEYE, and contribute to Making the Impossible possible!!
Why should you work for us?
ICEYE is at the cutting edge of new technology and we are continuing to build and operate our commercial constellation of SAR satellites. Working with ICEYE, you will be part of making the impossible possible, whilst shaping the Earth Observation industry. You will work with varied, diverse and engaged colleagues to further the ICEYE mission. At ICEYE we realise that without great people we can not succeed, therefore you will be an integral, valued and appreciated colleague, with the ability to directly shape the vision and direction of the business.
We actively support Continuous Professional Development, and will provide access to a range of avenues to allow you to succeed, including courses, training and attendance at conferences. ICEYE is a place where your development, your growth and your success is a priority.
What will you do in this role?
Office & Facility Management
- Ensure smooth daily operations of the office and factory.
- Plan, coordinate, execute and oversee office & factory upgrade works (structures, HVAC, compressed air, IT/SEC, etc.)
- Ensure facility compliance with safety & security standards (access controls, NDA’s, keys, etc.).
- Coordinate formal maintenance services (AC, elevators, fire protection, etc.).
- Handle any on-site incidents and act as the emergency contact.
- Manage purchase and stock of office groceries, cleaning supplies, and IT equipment.
- Oversee waste management, recycling, and storage of supplies.
- Coordinate PPE and workwear according to the specific needs of ICEYE’s projects.
Vendor & Supplier Relations
- Serve as the point of contact for suppliers and vendors.
- Receive, assist, and coordinate visits & works from suppliers and other ICEYE teams.
- Explore and onboard new local vendors when needed.
- Keep the supplier database up to date, including their respective evaluations.
- Organize quotes and support budget reviews.
- Manage and organize vendor contracts
Administrative & Compliance Tasks
- Support legal and industrial compliance processes (Industry, Ministries, Associations, etc.).
- Manage red tape and registration processes with relevant authorities and institutions.
- Support occasional logistics and supply chain functions.
Employee & Office Life
- Organize internal events and contribute to a positive work environment.
- Coordinate collection and delivery of company equipment (laptops, phones, etc.).
- Continuously propose and implement improvements in the workspace.
- Support the sustainability department by providing requested information about our facilities.
- Act as a backup for logistics and supply chain when needed.
Requirements
What will you need to be successful in this role?
- Excellent organizational and multitasking skills.
- Hands-on attitude with a strong sense of responsibility.
- Strong communication and interpersonal abilities.
- Fluent in Spanish and proficient in English.
- Comfortable working with vendors, tools, and compliance documentation.
- Proficient in Microsoft Office, purchasing management systems (NetSuite) and similar.
- Prior experience in office/facility management or administrative operations is a plus.
Benefits
What do we offer?
- A job that matters in a dynamic Earth Observation environment with a scale-up approach
- An independent role with a supportive and diverse work environment
- Time for self-development, research, training, conferences, or certification schemes
- Health insurance
- Base salary range for this position is contingent on your experience level, and will be negotiated individually.
Diversity, equity, and inclusion
At ICEYE, we believe that diversity isn't just a buzzword – it's our greatest asset.
We're committed to fostering an inclusive environment where every voice is not only heard but celebrated. We know that diverse perspectives breed innovation and creativity, which is why we actively seek out individuals from all walks of life, backgrounds, and experiences.
Whatever your background, we want you to bring your authentic self to the table. Join us and be part of a team where differences are not only embraced but cherished, because together, we're stronger.
Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com
