Commercial & Administration Support
Are you ready to contribute to impactful commercial and scientific initiatives? Your expertise in coordination and administration might be just what we’re looking for to support our operations across Iberia!
Your new role
As a Commercial & Administration Support, you will play a pivotal role in ensuring the coordination and execution of administrative, documentary, and logistical activities related to commercial, medical, and promotional initiatives.
Your responsibilities will include:
- Managing the approval process for promotional and non-promotional materials, ensuring timely review and approval within the Veeva system.
- Collaborating with Product Managers to execute promotional initiatives.
- Communicating approved promotional materials to health authorities (e.g., Institut Català de la Salut).
- Preparing monthly "Transparency Reports" to report medical investments.
- Managing Veeva PromoMats for uploading, tracking, and approving promotional materials.
- Handling Veeva Vault for promotional and non-promotional materials.
- Overseeing Veeva CRM activities, including sponsorship requests, contracts, speaker services, and validations.
- Creating and supervising activities in Veeva to facilitate delegate investment requests.
- Managing contracts with healthcare professionals for scientific meetings, ensuring their upload to relevant platforms.
- Managing the complete billing cycle, including purchase orders (POs), service tracking, invoice validation, and budget reconciliation.
- Providing logistical support, such as sending documentation, confirmations, or requested changes by speakers.
- Creating and sending speaker contracts via DocuSign.
- Reviewing delegate-entered activity information to ensure proper completion.
- Assigning and managing internal codes for promotional materials.
- Providing reception backup when the receptionist is not in the office.
This role offers the opportunity to work closely with Marketing, Medical Affairs, Compliance, and Procurement teams, ensuring seamless execution of projects that align with Lundbeck's strategic goals. Based in Barcelona, you will be at the center of activities impacting Spain and Portugal.
Your future team
You will be part of the Business Unit Lu-Iberia, located in Barcelona, Spain. Our team takes pride in fostering collaboration and excellence in all initiatives. With a culture characterized by dedication and teamwork, you will join a supportive environment where everyone contributes to achieving impactful outcomes for the company and the communities we serve.
What you bring to the team
Are you ready to bring your expertise and skills to Lundbeck? We’re looking for a talented individual with the following qualifications:
- Education: Post-secondary technical or professional training in Administration and Finance or Marketing, or a university degree in a relevant field such as Business Administration or Marketing.
- Minimum of 2 years of experience in a similar role, preferably within the pharmaceutical or healthcare industry.
- Strong organizational and coordination skills to manage administrative and logistical tasks efficiently.
- Strong expertise in managing the complete billing cycle, including purchase orders (POs), service tracking, invoice validation, and budget reconciliation. This capability will be essential for ensuring accurate financial operations and compliance.
- Proficiency in using platforms such as Veeva PromoMats, Veeva Vault, and Veeva CRM is a mandatory requirement and will be a key metric for success in this role.
- Excellent communication skills to liaise with internal and external stakeholders.
- Analytical abilities for reporting transparency, sustainability, and budget reconciliation.
- A bachelor’s degree or equivalent qualification in a relevant field (e.g., Business Administration, Marketing, or Healthcare Management).
- Languages: Spanish and English (C1 level, common in international environments). Proficiency in Portuguese is required.
Our promise to you
Lundbeck offers an inspiring workplace and innovative culture, where our curiosity, accountability and adaptability enable us to transform lives. We want to go faster and further on addressing the big unmet needs of people living with brain disorders. We offer rewarding careers with a mix of exciting tasks and development opportunities that are balanced with initiatives focused on your well-being.
We need every brain in the game, and at Lundbeck, we are committed to building a workforce that is as diverse as the people we serve. Read more about our commitment at www.lundbeck.com/global/about-us/our-commitment/diversity-and-inclusion.
Apply now
Can you see yourself in this role? We want to hear from you. Does this sound like your dream job, but you’re not sure if you meet all the requirements? We still want to hear from you!
Upload your CV and include a few lines about your motivation for applying. We ask you not to include a photo or personal information that does not relate to your professional experience.
Learn more about us at www.lundbeck.com, LinkedIn or Instagram (@h_lundbeck).
#EveryBrainInTheGame
This job ad is intended for individuals seeking a career opportunity with Lundbeck. We engage with recruitment and search firms where needed on the basis of a written agreement, and we do not accept unsolicited requests of any kind. If you work as a recruitment consultant, you are kindly instructed to refrain from contacting Lundbeck or the hiring manager directly with suggested candidates. If you violate this policy, you do so at your own risk and for your own account, and Lundbeck will not assume any liability nor pay any associated fees resulting from such violation.
About Lundbeck
At Lundbeck, our most important contribution is easing the burden of the millions of people living with brain disorders. Whether it is migraine, depression, or other brain disorders, patients, their carers, and society as a whole depend on us.
Through cutting edge science and strong partnerships, we develop and market some of the world’s leading treatments, expanding into neuro-specialty and neuro-rare from our strong legacy within psychiatry and neurology.
The brain health challenge is real. Our commitment is real. Our impact is real.