Events Coordinator

Location: Alicante and travel during The Ocean Race Europe

Contract Duration: ASAP - 8th October 2025

About The Ocean Race

For nearly five decades, The Ocean Race has been the ultimate test of teamwork, endurance, and oceanic exploration. Today, it stands as a global leader in sustainability, using the power of sport to drive awareness and action for ocean health. Our mission is to inspire and engage worldwide audiences through impactful storytelling, cutting-edge media, and innovative digital experiences.

The Ocean Race offers a unique opportunity to be part of a globally recognized brand, contributing to prestigious international events and working within a diverse and passionate team. We provide a dynamic, creative, and fast-paced work environment that encourages innovation and excellence. Our team enjoys regular team-building activities, professional development through mentoring, and real-world, field-based learning opportunities that promote both personal and career growth.

Your Role

As Events Coordinator, you will support the Senior Events Advisor and the Show Advisor in preparing and delivering the event portfolio. You will also ensure the operational implementation of The Ocean Race’s Sustainability Event Excellence Programme on-site.

Key Responsibilities

✅ Pre-Event

• Assist in the planning and preparation of the Event Programme: drafting key documents, updating run sheets, sharing information via RaceNet (extranet), internal communications, presentation creation, researching creative ideas, contacting suppliers, gathering quotes, checking invoices, purchasing equipment and supplies, and liaising with Host Cities and internal departments.
• Support the planning & preparations of the Sustainable Event Excellence Program: monitor delivery of sustainability requirements requested to the Host Cities (e.g. water, waste, energy, F&B, transport, inclusion, etc.); identify challenges and propose solutions; coordinate with internal departments; collaborate with the learning programme and communications teams; explore best practices to measure energy, water, and waste at each venue.

✅ During the Event

• Support the Senior Events Advisor in delivering Ocean Live Park events, including daily entertainment schedules, MCs, entertainment acts, Event TV, Dome and Cockpit operations and additional support in activations such as Pit Lane and Behind the Scenes.
• Assist the Senior Events Advisor and the Show Advisor in delivering special Ocean Live Park events such as Arrival Ceremonies, In-Port Race dock-out shows, prize-givings, Leg Start shows, and Awards Nights.
• Ensure on-the-ground implementation of the Sustainability Event Excellence Programme according to defined standards.
• Coordinate measurement of energy, water, and waste during the event.
• Oversee the proper setup and functioning of water stations, recycling bins, bike racks, etc.
• Set up production offices, brief and coordinate suppliers, temporary staff and volunteers, manage equipment and supply inventories and ensure smooth event operations.
• Supervise volunteers, stakeholders, vendors, and cleaners to ensure compliance with the Sustainability Event Excellence standards.
• Maintain strong relationships with Host Cities, venues, and suppliers.
• Support the delivery of business development, VIP, and protocol programmes for other departments as needed.

• Support the Senior Events Advisor in managing the inventory and storage of Ocean Live Park assets.
• Contribute to the Sustainability Report by providing summaries and data on the event’s sustainability performance and overall impact.
• Contribute to the Race Report by providing summaries and data on the event’s performance and overall impact.

• Assist colleagues in the production and success of The Ocean Race event.
• Contribute to sustainability initiatives, reflecting The Ocean Race’s commitment to ocean conservation.

What We Offer

A chance to be part of a global movement in ocean sustainability.

A collaborative, purpose-driven work environment.

Real-world, field-based learning opportunities at international sporting events.

Weekly power-hour of sport to keep you energized throughout the week.

The opportunity to collaborate with passionate and talented colleagues dedicated to pushing creative boundaries.

• A fun, supportive team with regular monthly team-building activities

Qualifications & Skills

• Degree in Event Management, Sustainability, or related field is a plus.
• Experience in event coordination, preferably in large-scale or international events.
• Strong organizational and multitasking skills, with attention to detail.
• Knowledge or experience in sustainability practices and environmental standards for events.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office and project management tools; knowledge of RaceNet or similar extranet systems is a plus.
• Fluent in English (written and spoken); additional languages (especially Spanish or French) are an asset.
• Able to work under pressure, adapt quickly to change, and collaborate across diverse teams.
• Willingness to travel and work flexible hours, including weekends during events.

Additional Considerations

• Must embody The Ocean Race values: Care, Trust & Excellence
• Must live in or be able to relocate to Alicante, Spain.
• Availability to travel.
• EU national or ability to obtain necessary EU working permits.

How to Apply

Ready to join The Ocean Race and make a real impact?

To apply, please send:

✔️ Your CV (in English)

✔️ A short cover letter (in English) explaining your interest in this opportunity

We look forward to welcoming new talent to our team! ️