ICT Contract Management Associate (GS)

Job Identification (Reference Number): 16412
Position Title: ICT Contract Management Associate
Duty Station City: Valencia
Duty Station Country: Spain
Grade: G5
Contract Type: One Year Fixed Term
Recruiting Type: General Service
Vacancy Type: Vacancy Notice
Initial duration twelve months with a possibility of extension
Closing date: 31 August 2025
 

Introduction:    

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates: 

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Lao People's Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

Second tier candidates include:

All external candidates, except candidates from nonrepresented member states of IOM.

Context

Under the overall supervision of Director, ICT and the direct supervision of Head, Resources Management, the ICT Contract Management Associate will work in close collaboration with ICT project managers and IOM business units and will be responsible for carrying out the full cycle of ICT Contract Management in the ICT department in accordance with IOM’s regulations, rules and procedures with the guidance of the Head Resource Management.

1. Assist in coordinating and executing end-to-end ICT contract management cycle from pre-award phase, award phase, management/development phase, end of contract lifecycle phase, by supporting procurement documentation, maintaining contract records, tracking deliverables and deadlines, facilitating alignment with organizational goals, business needs and compliance standards.
2. Assist the coordinating with Project Managers to support the identification of ICT related requirements and contribute to the preparation of contract documentation and plans, with a focus on outputs and deliverables.
3. Support the RMO by conducting market research and gathering information on potential suppliers, to inform the development of Long-Term Agreements (LTAs) in line with organizational needs.
4. Provide daily support in monitoring contract management activities, to help facilitate timely processing and execution of contract agreements. 
5. Act as a focal point for routine contract-related inquiries, providing support on service delivery follow-up, contract obligations, and payment status.
6. Assist in maintaining the ICT Contract Database, verifying it is regularly updated with essential contract elements throughout the Procure-to-Pay process, under the guidance of the ICT Contract Administrator.
7. Assist in the preparation of a centralized contract database storage system that is easily accessible and retained.
8. Assist in tracking and maintaining the master service agreement and provide regular updates to the supervisor for the main deliverable outputs, main milestones, deadlines, payment dates and notice periods. Document supplier performance and regularly check compliance with agreed terms and conditions in coordination with Project Managers.
9. Perform such other duties as may be assigned.

Education 

• High school diploma with five years of relevant professional experience, or;
• Bachelor’s degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience;
• Certification in Procurement, Logistics or Supply Chain Management is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database. 

Experience

• Knowledge and use of advanced Microsoft Offices.
• Hands-on experience with the use of ERP system.
• Excellent knowledge of public sector procurement and logistics rules and procedures or a similar organization such as the UN.
• Knowledge of accounting systems, software and procedures.

Skills

• Ability to prepare clear and concise reports and coordinate administrative activities.
• Good oral and written communication skills.
• Good analytical and report-writing skills.
   

Languages

IOM's official languages are English, French and Spanish. 

For this position, fluency in English is required (oral and written). Working knowledge of an official UN Language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM's competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values: Level 1

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators: Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations.  Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

Only candidates possessing the right of residence and right to work in Spain can be considered for this vacancy. Candidates for this vacancy will be considered to be locally recruited and will be eligible for allowances and benefits available to locally-recruited staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies