Office & HR Assistant

Do you feel energized when you help others? Are you motivated when you perform diverse supportive and administrative tasks? And are you an organizational talent?

Read on! You might be our new Office and HR Assistant.

Your Challenge

As an Office and HR Assistant, your main focus is to manage the local (HR) administration in close collaboration with the local management team. You follow up on various team and office-related tasks, assisting various colleagues so they can fully focus on their projects. For certain initiatives, you are the local point of contact for global teams based in Belgium (HQ), such as finance, HR, ICT and marketing.

At the moment, we are looking for someone to work 60-80% (spread over 3 or 4 weekdays). There is a possibility of the hours increasing in the future.

You are responsible for:

• Managing office suppliers as their point of contact.
• Ordering and managing office supplies and commercial materials (job and trade fairs).
• Revising suppliers' invoices and managing office expenses in collaboration with the finance team.
• Managing travel arrangements for your colleagues.
• Coordinating and following up on risk prevention actions.
• Assisting in the onboarding of new employees.
• Organizing team events and monitoring budgets.
• Coordinating job fairs and contact with universities.

Your team

As an Office and HR Assistant, you'll join our broader Internal Services team which includes domains such as HR, legal, finance, and office and facility management. As well as being part of this central team, you'll be working in close collaboration with local colleagues from other domains in our Spanish office. The Internal Services team contributes to creating a positive employee experience, supporting onboarding processes, ensuring a smooth office environment, and aligning local-needs with company-wide practices.

Your profile

We are looking for someone who meets the following qualifications:

• A Bachelor's in Business, Administration, Office Management, or equivalent through relevant experience.
• 2 to 5 years of experience in an administrative and/or HR function.
• Excellent command of MS Office (Outlook, Word, Excel, PowerPoint and Teams).
• A passion for administration.
• Spanish or Catalan as your native language, knowledge of Catalan is a big plus.
• Excellent communication skills in English.
• Strong organizational skills with the ability to manage multiple tasks at once.
• A proactive attitude and structured way of working.
• A customer-oriented, enthusiastic, and friendly attitude with a good team spirit.

Your future at OMP

At OMP, we're eager to find your best career fit. Our talent management program supports your personal development and empowers you to build a career in line with your ambitions.