We currently have an opening for Procurement Officer based in Madrid to support our Spanish sales team. If you are highly organised, detail-oriented, and experienced in administrative contract support, have the skills experience and values that align to what we are looking for, we want to speak with you!
About the opportunity:
Reporting to the Business Development Manager, you will be responsible for coordinating contract documentation, public procurement processes, and supplier/client admin support.
This is a part-time role working 20 hours per week over 5 days, initially on a 6 month fixed-term contract.
In the role you will be expected to:
- Organise, maintain and archive company and contract documentation (e.g., deeds, supplier and client contracts) including recurring compliance records in SharePoint.
- Support public procurement: prepare, manage and submit submission documentation using digital platforms, monitor various portals, manage bonds and guarantees, and track deadlines.
- Administer contracts: handle payment documents, oversee status and validity of banking guarantees and insurances, track payment statuses are being met.
- Prepare basic documentation on Health and Safety, environmental standards and business activities.
- Manage certifications and approvals from public clients.
- Manage supplier platforms (PLYCA, Nexus, SAP) and follow up on unpaid invoices.
About You:
- You have full professional proficiency in English (spoken & written)
- You have full professional proficiency in Spanish (spoken & written)
- You have one of the following qualifications, ADE, Formación Profesional Administrativo, or Módulo Superior Administrativo.
- You have solid experience in public tender administration and contract compliance.
- You have familiarity with Spanish platforms (e.g., contrataciondelestado.es, eLICITA, eFACE).
- You are able to work independently, with strong attention to detail, planning, and deadlines.
- You are comfortable liaising with banks, insurers, and clients on administrative matters.
About Us:
- We offer a flexible working environment that embraces both in-person and remote work.
- We offer a number of employee programs and benefits focused on healthcare, retirement savings, rewards and recognition.
- We are committed to providing professional growth and development opportunities.
- We give back to our communities through global initiatives and donations.
- We work hard, but we like to have fun too!
At Transoft Solutions, we embrace diversity, as we strongly believe that our diverse backgrounds, coupled with our cultural and experiential differences make us stronger and better positioned to support our global customers. We are a collaborative group of individuals who value respect, professionalism, creativity, drive and compassion, and we pride ourselves in being a socially responsible company that does its part in making the global community a better place for everyone.
Candidates must be eligible to work in the country they have applied to work in. We wish to thank all applicants for their interest, however, only candidates under consideration will be contacted.