Senior Administration & Accounting Officer

Application deadline: 20 August 2025 at 18:00 (Barcelona time)

Who are we?

EIT Urban Mobility is an initiative of the European Institute of Innovation and Technology (EIT), a body of the European Union and Europe's largest network for transport innovation in cities.

Our mission is to accelerate change towards a sustainable model of urban mobility and liveable urban spaces. We connect public and private actors and provide them with access to markets, talent, finance and knowledge.

Using cities as living labs, our industry, research and university partners will demonstrate how new technologies can work to solve real problems in real cities by transporting people, goods and waste in smarter ways.

Join our team and be part of the change!

Be part of a team where:

The Senior Administration & Accounting Officer plays a key leadership role in overseeing the financial and administrative backbone of the organization. Based in Spain, this position is responsible for ensuring that all accounting, tax, and administrative operations run smoothly, accurately, and in full compliance with local financial regulations, including VAT filings and statutory reporting.

The ideal candidate is an accounting professional with knowledge of accounting standards EU VAT legislation, and a strong background in administrative processes. This role combines hands-on financial responsibility with coordination, making it essential to have both technical expertise and leadership.

It is mandatory to have at least 5 years of experience ideally in an audit firm, or in alternative in an accounting department of a multinational in a leader role.

Tasks will involve, but not be limited to:

• Oversee all financial accounting activities in accordance with Spanish GAAP (PGC) and corporate policies.
• Lead the preparation and timely submission of monthly, quarterly, and annual VAT declarations (Modelo 303, 349, etc.), and other statutory filings.
• Ensure compliance with local tax, and financial regulations, liaising with external advisors when required
• Prepare and maintain financial records and reports in accordance with applicable laws and regulations.

• Record daily financial transactions and complete the posting process.
• Reconcile bank statements and general ledger accounts.
• Ensure timely and accurate processing of accounts payable and receivable.
• Prepare journal entries, asset register updates, and depreciation schedules.

• Collaborate with other departments to ensure administrative support aligns with organizational needs.
• Support the month-end and year-end close process, including journal entries, accruals, reconciliations, and financial reporting.
• Prepare detailed reports, presentations, and executive communications.
• Drive process improvement initiatives to increase operational efficiency.
• Supervise and mentor the accounting team, fostering a culture of accountability, precision, and continuous improvement.

What you will bring along the way:

An ideal candidate will strive to generate positive environmental and social impact in line with EIT Urban Mobility’s mission.

Must-have:

• Bachelor’s degree in business administration, Accounting, Finance, Economics, or related field.
• Minimum of 5 years’ experience in accounting roles (audit firm, accounting dept of a company with multinational operations…), with at least 3 years in a senior or supervisory capacity.
• Proven experience working with Spanish tax forms and platforms (e.g., AEAT, SII reporting, etc.).
• Strong understanding of accounting rules
• Strong leadership and team management skills.
• Excellent organizational, analytical, and communication skills.
• High level of proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook);
• Proficiency in accounting software (e.g., A3, SAGE, or similar) and advanced Excel skills.
• Proven ability to manage budgets, resources, and timelines effectively.
• Detail-oriented with strong problem-solving and decision-making capabilities.
• Ability to adapt and thrive in a dynamic, changing environment.

Nice-to-have:

• Experience with ERP or administrative software
• Any additional EU language is a plus.

What's in it for you:

• A senior-level position with high visibility and direct impact on the company's financial operations and strategic direction.
  
• Work in an international environment with a company culture focused on empowerment, thriving and continuous growth.
• Work within a multidisciplinary team and develop expertise in the field of urban mobility.
• Participate in webinars and online courses to enhance knowledge and skills.
• Join a creative and diverse team of highly driven individuals that take out-of-the-box thinking to another level.
• Strike the right Work-life balance: On top of the flexible hours and remote working options and facilities, you will be granted 27 days of paid time-off to rest and re-energise.
• A yearly training catalogue to support your career development.
• A tax benefit powered by Cobee, allowing you to save on your personal income tax.
• A Private health insurance borne by the Company.
• Work in a modern, flexible and collaborative workspace, located in the 22@ area.
• Bike to work and park safely in our premises.

Kindly note that this is a permanent and full-time position, and it is based in Barcelona.

Possibility to work from home 2 days a week.

No relocation expenses are granted.

Application Process:

General Conditions:

By the closing date of this call candidates must:

• be a national of an EU Member State or have a working permit valid to work in Spain;
• enjoy their full rights as citizens;

If you are interested this position, please complete and submit your application before the deadline on our online application platform: BambooHR.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

At EIT Urban Mobility, we value and celebrate diversity in every aspect of life and believe that everyone deserves an equal chance to succeed.

Here we value your talents, skills and experiences, and do not discriminate on any basis –whether it be disabilities or other special needs, gender reassignment, sexual orientation, ethnicity, religion or belief, age, language, political affiliation, property, marital status or any other irrelevant factor.

We are committed to creating an inclusive and supportive work environment where everyone can feel comfortable and thrive.

DATA PROTECTION DISCLAIMER

Your personal data will be processed with utmost care by the EIT KIC URBAN MOBILITY, S.L. or its subsidiaries.

The said processing will allow us to manage the recruitment of the offered positions, and more specifically:

• to enable you to submit your CV to apply for specific jobs;
• to match your details with the job vacancies and to eventually contact you;
• to retain your details and notify you about future job opportunities similar to the specific role for which you have contacted us;
• to answer your enquiries.

[1] Only qualifications issued by an EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted.