Job Reference
443_25_DIR_PMID_PAO
Position
Documentalist/Fellowships and personnel grants manager
Closing Date
Thursday, 31 July, 2025
Reference: 443_25_DIR_PMID_PAO
Job title: Documentalist/Fellowships and personnel grants manager
About BSC
The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries.
Look at the BSC experience:
BSC-CNS YouTube Channel
Let's stay connected with BSC Folks!
We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured.
We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.
If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team.
Look at the BSC experience:
BSC-CNS YouTube Channel
Let's stay connected with BSC Folks!
We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured.
We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.
If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team.
Context And Mission
We are looking for a candidate to perform a dual role within the BSC’s Project Management Office (PMO) and more specifically in the Institutional Projects area: on the one hand to act as the centre’s documentalist, particularly regarding open access issues for publications, on the other to manage the centre’s personnel grants, with a particular focus on detection of opportunities preparation of proposals and support to the Doctoral students and post-docs who apply to fellowships.
Key Duties
- To help BSC researchers to implement the Open Access rules to publications, and ensuring that BSC research publications are available in institutional repositories within the requested deadlines; Compile bibliographic data for the center, and help in extracting indicators relative to research publications; Provide help in the management of the scientific publications of BSC.
- To identify and communicate appropriate funding opportunities regarding personnel grants, provide information on the application procedures for pre and post-doctoral competitive scholarships to BSC researchers, provide support to candidates applying for pre and post-doctoral scholarships at BSC (eg but not only: AGAUR-FI and Beatriu de Pinos, Ministerio de Ciencia e Innovacion-FPI and FPU, Juan de la Cierva, and Ramon y Cajal etc), to collaborate with the HR Unit in the management of the scholarships.
- Provide support and advice to the PMO coordinator and the head of PMID for key institutional projects such as the Severo Ochoa
- Lead the implementation of a Current Research Information System (CRIS) to centralise and manage all research outputs at BSC, reinforcing institutional excellence and enhancing strategic decision-making.
- Coordinate and supervise the work of junior staff or interns, ensuring quality, consistency, and alignment with institutional priorities in this area.
- Act as an advisor to researchers on career development and publication strategies at BSC, becoming a trusted reference point within the institution.
Requirements
- Education
- University degree level or post-degree, preferably in Documentation management, "biblioteconomia" (librarian sciences) , or similar disciplines
- Essential Knowledge and Professional Experience
- To know the mechanism of different personal pre and post-doctoral fellowships and scholarships granted by Agaur, Ministerio de Ciencia e Innovacion and by the European Commission.
- To be familiar with the Education and research system in Spain and with the rules that define Doctoral studies in Spain (5 years minimum).
- Experience as Documentalist in a research center, university or foundation or other research institution (5 years minimum).
- Provide evidence of knowledge of the standard bibliometric tools in research (eg WoS, Scopus), as well as having experience in the implementation of the Open Access rules of the European Commission for the research publications (2 years minimum).
- More than five years experience managing Spanish and Catalan personnel grants.
- Additional Knowledge and Professional Experience
- Experience in the SciVal application will be an advantage
- Very good written and spoken English, Spanish and Catalan
- Competences
- Good communication and interpersonal relation skills
- Flexibility and capacity to adapt to peaks of work
- Proactivity and capability to manage autonomously their daily activities.
Conditions
- The position will be located at BSC within the Directors Department
- We offer a full-time contract (37.5h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures
- Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
- Holidays: 23 paid vacation days plus 24th and 31st of December per our collective agreement
- Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona
- Starting date: 01/08/2025
Applications procedure and process
All applications must be submitted via the BSC website and contain:
The selection will be carried out through a competitive examination system ("Concurso-Oposición"). The recruitment process consists of two phases:
- A full CV in English including contact details
- A cover/motivation letter with a statement of interest in English, clearly specifying for which specific area and topics the applicant wishes to be considered. Additionally, two references for further contacts must be included. Applications without this document will not be considered.
Development of the recruitment process
The selection will be carried out through a competitive examination system ("Concurso-Oposición"). The recruitment process consists of two phases:
- Curriculum Analysis: Evaluation of previous experience and/or scientific history, degree, training, and other professional information relevant to the position. - 40 points
- Interview phase: The highest-rated candidates at the curriculum level will be invited to the interview phase, conducted by the corresponding department and Human Resources. In this phase, technical competencies, knowledge, skills, and professional experience related to the position, as well as the required personal competencies, will be evaluated. - 60 points. A minimum of 30 points out of 60 must be obtained to be eligible for the position.
The recruitment panel will be composed of at least three people, ensuring at least 25% representation of women.
In accordance with OTM-R principles, a gender-balanced recruitment panel is formed for each vacancy at the beginning of the process. After reviewing the content of the applications, the panel will begin the interviews, with at least one technical and one administrative interview. At a minimum, a personality questionnaire as well as a technical exercise will be conducted during the process.
The panel will make a final decision, and all individuals who participated in the interview phase will receive feedback with details on the acceptance or rejection of their profile.
At BSC, we seek continuous improvement in our recruitment processes. For any suggestions or comments/complaints about our recruitment processes, please contact recruitment [at] bsc [dot] es.
For more information, please follow this link.
Deadline
The vacancy will remain open until a suitable candidate has been hired. Applications will be regularly reviewed and potential candidates will be contacted.
OTM-R principles for selection processes
BSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-based Recruitment principles (OTM-R). This is applied for any potential candidate in all our processes, for example by creating gender-balanced recruitment panels and recognizing career breaks etc.
BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.
For more information follow this link
BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.
For more information follow this link