Job Description
We are looking to hire an Operations Director Assistant for our Buildings and Places business line. This role has been created to support the growth of our operations department, which has expanded its project portfolio, its network of partners and subcontractors, and the size of its team. It is part of a strategic restructuring aimed at improving operational control and efficiency.
You will report directly to the Operations Director and work closely with other operations and administrative assistants, as well as the Finance and Human Resources departments. Your role will be essential in ensuring the smooth execution of administrative and financial processes, providing strategic and operational support, and facilitating a seamless organizational experience for the entire team.
This position offers real opportunities for growth into management roles within an international environment, with a strong focus on continuous learning.
Key Responsibilities
- Support to the Operations Director
- Full management of subcontractors: contracting, purchase orders, invoicing, time tracking, using integrated platforms
- Operational support for projects and opportunities: monitoring KPIs, ensuring data quality, preparing weekly reports
- Identifying process improvement opportunities and proposing administrative initiatives
- Handling confidential information with discretion
- Administrative Oversight of Team, Projects, and Tools
- Organizing and maintaining project and opportunity data in SharePoint, following security and quality protocols
- Keeping the Buildings and Places team personnel list up to date
- Coordinating onboarding processes for new hires
- Organizing internal events: logistics planning, communication, and follow-up
- Providing administrative support to the management committee
- Supervising and controlling time tracking records
Qualifications
- Experience and Qualifications
- At least 7 years of experience in a similar role within a comparable company
- Fluent verbal and written communication skills in both English and Spanish (mandatory)
- Familiarity with the “Plataforma de Contratación del Estado” and other contract management tools
- Solid understanding of industry concepts, practices, and procedures
- Proven experience handling confidential information
- Skills and Competencies
- Effective communication skills
- Strong organizational and time management abilities
- Attention to detail
- Leadership, decision-making, and supervisory capabilities
- Flexibility to adapt to changing demands
- Willingness to learn continuously
- Comfortable working in international and multicultural environments
- Required Tools
- Advanced proficiency in Microsoft Teams
- Advanced proficiency in Microsoft Excel
- Power BI (user level)
- Administrative and subcontractor management platforms
- Public and private client bidding platforms
Additional Information
#LI-MG1
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
ReqID: J10132487
Business Line: B&P - Buildings & Places
Business Group: DCS
Strategic Business Unit: Europe & India
Career Area: Finance
Work Location Model: Hybrid
Legal Entity: AECOM SPAIN DCS S.L.U.