We are looking for an Administration and Reception Trainee to join our rapidly growing in vitro diagnostics company, a leader in the industry for the past 15 years. This is a unique opportunity to gain experience and learn at Sysmex, as you develop professionally within our Iberia Diagnostics Business Unit. The selected candidate will be based in our Barcelona office and will provide support to our Shared Services department in the Iberia region.
This person will be responsible for a variety of tasks essential to the smooth operation of our office, including:
Reception Support: Serve as the first point of contact for visitors and incoming calls, ensuring a professional and welcoming environment at the reception desk. Handle correspondence and courier services (receiving and sending packages).
Travel & Expense Management: Manage travel bookings, expenses, and related support through Concur, including resolving travel agency incidents.
Purchasing Support: Process purchase orders via SAP4HANA (PO).
Inventory Management: Handle mobile phones and accessories inventory for Spain and Portugal.
Office Management: Support Barcelona office daily operations, including managing office supplies, tracking visitors, answering phone calls, and ensuring smooth workplace logistics.
Administrative Assistance: Provide support with various tasks that contribute to the efficient running of the office and broader administrative functions, working through JIRA ticketing system.
Collaboration: Work closely with the administrative team at Sysmex to streamline processes and support company-wide needs.
What you need to be successful:
Language Skills
Spanish: native or perfect proficiency (mandatory)
English: fluent or good working knowledge (not required to be native/very advanced)
Given the role's focus on reception duties, it is essential that the position is 100% on-site, with working hours from 8:00 AM to 5:30 PM, Monday through Thursday, and from 9:00 AM to 3:00 PM on Fridays.
Proactive and Problem-Solving Oriented
Fast Learner and Adaptable
Attention to Detail
Proficiency in the Office Package
Strong Communication Skills
Supportive Mindset
What's in it for you?
Subsidized gym membership.
Excellent, dynamic, and multicultural environment where you will be part of an international team in the healthcare industry.
Learning opportunity: You will receive hands-on training and support to become familiar with key business tools such as SAP4HANA, JIRA, and Concur, widely used in global companies.
At Sysmex we are focused on cultivating a diverse and inclusive work environment that encourages collaboration, creativity, and innovation. Sysmex is an equal opportunity employer, we are actively looking for qualified candidates regardless of race, ethnicity, national origin, religion, disability, gender, gender identity, sexual orientation, or age. We celebrate how different perspectives benefit our employees, our products, and our community.
