Senior Management Assistant to Vice President Planning & Logistics
Essity is a global, leading hygiene and health company. Every day, our products, solutions and services are used by a billion people around the world. Our purpose is to break barriers to well-being for the benefit of consumers, patients, caregivers, customers and society. Sales are conducted in approximately 150 countries under the leading global brands TENA and Tork, and other strong brands such as Actimove, Cutimed, JOBST, Knix, Leukoplast, Libero, Libresse, Lotus, Modibodi, Nosotras, Saba, Tempo, TOM Organic and Zewa. In 2024, Essity had net sales of approximately SEK 146bn (EUR 13bn) and employed 36,000 people. The company’s headquarters is located in Stockholm, Sweden and Essity is listed on Nasdaq Stockholm. More information at essity.com .
About the role:
Do you enjoy creating clarity and structure that empowers leadership to focus on what matters most? Are you ready to contribute to global logistics through precision, collaboration, and trust?
As Senior Management Assistant, you will provide high-level, proactive support to the Vice President of Planning & Logistics and their leadership team. You’ll play a key role in enabling smooth day-to-day operations by managing schedules, coordinating travel, organizing meetings, and supporting project execution. Your ability to work independently, handle sensitive information with discretion, and navigate a dynamic international environment will help the VP and their team stay focused on strategic priorities.
We’re looking for people who embody our values, aren’t afraid to challenge, innovate, experiment, and move at a fast pace. We’re always looking for ways to improve our products and ourselves. If this is you, we’d love to talk. The role requires occasional travel for meetings or events.
The role is based in Barcelona, Spain . (for internal candidates: the role can be based in one of main Essity offices).
What You Will Do
Calendar & Travel Management : Proactively manage the VP’s complex calendar and frequent travel schedule to ensure optimal time use and alignment with business priorities.
Email & Communication Handling : Access and manage the VP’s email accounts to coordinate meetings, respond to routine inquiries, and ensure timely follow-up on critical communications.
Meeting & Event Coordination : Plan and organize internal and external meetings, workshops, and events, including logistics, scheduling, and resource availability.
Document Preparation & Follow-up : Prepare and distribute meeting agendas and minutes, track action items, and follow up on deliverables to ensure accountability.
Multi-Leader Support : Provide high-level administrative support to the VP and potentially other senior leaders, managing multiple priorities with discretion and efficiency.
Internal Communication Tools : Maintain and update SharePoint sites, intranet pages, and team collaboration platforms to support effective internal communication.
Digital Tools & Reporting : Leverage MS Office, Power BI, and SharePoint to enhance administrative efficiency and contribute to team digitalization efforts.
Routine Administrative Tasks : Process travel expenses, invoices, and other routine tasks with accuracy and attention to detail.
Who You Are:
Proven experience supporting senior-level leadership in dynamic and complex environments.
Strong organizational skills with the ability to structure work independently and reliably.
Advanced proficiency in MS Office 365 and familiarity with international work settings.
Excellent interpersonal and communication skills, with a high level of discretion in handling sensitive information.
Fluent in English - All Applicants are requested to deliver their CV in English language; Spanish is a plus.
What we can offer you:
At Essity, we believe everyone's learning and professional development is unique and want to empower employees to reach their full potential in a winning culture motivated by a powerful purpose.
Collaborative and Inclusive Culture | Empowering & Engaged Leaders | Working with Powerful Purpose & Sustainable Impact | Learning and Growing in your Career | Supporting Well-being & Sustainable Working Life | Life-changing Innovations | Competitive Total rewards.
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